FAQs for Employers

All employers need to register an apprenticeship service (AS) account which is used to acquire funding to pay for apprenticeship training. The employer will then link their AS account to the chosen training provider’s AS account. The account can also be used to view financial transactions, create apprenticeship job adverts, agree a training commitment with the training provider, give feedback on apprenticeship training, find training providers, and select suitable end-point assessment (EPA) organisations.

You can register for an AS account through the government site here. In order to do this, you will need:

  • An email address you have access to
  • Government Gateway login for your organisation (if you are a non-levy paying organisation, you can use the accounts office reference number and employer PAYE scheme reference number)
  • Authority to add PAYE schemes to the account
  • Authority to accept the employer agreement on behalf of organisation

We are happy to provide advice and guidance on setting up the AS account.

Levy Paying

As an employer, if your wage bill is more than £3 million per year, you will pay into the Levy (0.5% of this annual wage bill). You can manage these funds through your AS account and use this to spend on training. If you don’t have enough funds in your account, the government will support you and fund up to the maximum funding band – you would just need to pay 5% of the outstanding balance.

Non-Levy Paying

If you are an employer who doesn’t pay the apprenticeship levy, you would just need to pay 5% towards the cost of training, and the government will pay the remaining 95% up to the maximum funding band. As a non-levy paying organisation, you must reserve apprenticeship funding in the finance section of your AS account. You are also able to give your chosen training provider permission to do this on your behalf. In order to do this, you will need to know the apprenticeship standard, and what month the training will start – you can reserve funding up to 3 months in advance of the start date. We can provide guidance and support when reserving funding through the AS account, so do get in touch if you require further help.

Employers with less than 50 employees

If your organisation employs less than 50 employees, the government will fund 100% of the apprenticeship training costs up to the maximum funding band for apprentices either aged 16-18, or 19-24 with an education, health and care plan provided by their local authority, or has been in the care of their local authority

If you are unsure if you are a levy, or non-levy paying organisation, get in touch with our team who would be happy to discuss this further and advise which route you need.

Can I apply for incentive payments?

The government are currently offering incentive payments for hiring new apprentices, and employers can receive a £3,000 payment for apprentices of any age who have an employment start date between 1st October 2021 to 31st January 2022 (applications open in January 2022, and close on 15th May 2022).

This is on top of incentive payments that are offered to employers who hire an apprentice aged 16-18 years old, or aged 19-24 with an education, health and care plan or has been in the care of their local authority. This is a payment of £1000.

You can apply for these incentive payments through your apprenticeship service (AS) account.

General FAQs About Apprenticeships

An apprenticeship is a government funded training programme in-line with defined industry standards. Apprenticeships combine practical training in a job with study.

Apprenticeships are for both new and existing members of staff, over the age of 16 years old, who wish to recognise and develop their skills. They provide a means for employers to upskill their staff members using government funding.

Oxford Professional Education have a history spanning 20+ years of delivering high quality professional qualifications from bodies such as Charted Institute of Marketing (CIM), Chartered Institute of Procurement and Supply (CIPS), Association of Professional Sales (APS), Association of Project Management (APM) and the Chartered Management Institute (CMI). As subject matter specialists in these areas, Oxford Professional Education Group is in an excellent position to deliver high quality apprenticeships in Marketing, Sales, Procurement, Management, and Project Management.

Apprenticeships are delivered through monthly virtual knowledge sessions, and all apprentices will be assigned a sector specific specialist who will carry out monthly one-on-one visits both virtually and face-to-face. Employers and apprentices will be supported with work-based activities to develop skills of apprentices in the workplace as well as receiving access to our virtual learning environment, providing all their study materials. Reviews are held with the employer and apprentice every 12 weeks whilst on programme. Oxford Professional Education Group can cater for each individual employer’s needs, putting together bespoke programmes to best suit the business.

Apprenticeships range in duration from a minimum of 12 months to a maximum of 30 months. More information can be found on the individual apprenticeship standard documents. Towards the end of the apprenticeship, when all knowledge, skills and behaviour elements have been undertaken and demonstrated, apprentices will move on to the end-point assessment phase.

Each apprenticeship is assessed in a different way, usually via a combination of portfolio work, a presentation and professional discussion, and in some cases an examination. Through regular one-to-one visits by an experienced trainer, Oxford Professional Education Group will work closely with the learner and the employer to develop their final project and ensure progress is being made towards end-point assessment.

For those who are keen to progress with putting employees forward, or who would like to find out more about each apprenticeships offering, please do give us a call on 01865 515 255 to discuss further on next steps to get started. Alternatively email at apprenticeships@oxfordpeg.com